Terms of Service

Nico AI LLC · 1981 Brevard Rd, Arden, NC 28704 · harry.demere@gmail.com

1. The Services

Nico AI LLC ("Nico AI") provides PrismHR-integrated software products for Professional Employer Organizations (PEOs), including:

• PEO Chat Bot: An AI-powered chatbot integration for the PrismHR Employee Portal that allows employees to query HR data and search PEO-uploaded documents via a conversational interface.
• Expense Management (ExpensePath): A multi-tenant expense reporting platform with approval workflows, policy enforcement, receipt management, and integrations with PrismHR payroll and accounting systems (QuickBooks, NetSuite, Sage Intacct).

2. Commercial Terms

• Fees: Per-employee-per-month (PEPM) pricing, billed monthly in arrears. Rates are specified in your service agreement.
• Payment: Net 30 days. Late payments may result in service suspension.
• Taxes: Prices are exclusive of any applicable sales or use taxes.

3. Intellectual Property and Use Rights

• License: Nico AI grants Client a limited, non-exclusive license to use the Services during the term of the agreement.
• Ownership: Nico AI retains all rights to its code, AI prompts, and platform. Client retains ownership of all uploaded documents, expense data, and company content.

4. Liability and Indemnification

• Disclaimer:The Services are provided "as-is." Nico AI is not responsible for errors in AI-generated responses, accounting export discrepancies, or third-party outages (PrismHR, Anthropic, accounting platforms, etc.).
• Cap on Liability: Total liability is limited to the fees paid by the Client in the 12 months preceding a claim.

5. Termination

Either party may terminate this agreement with 30 days' written notice. Upon termination, Nico AI will delete all uploaded documents, expense data, and stored credentials within 30 days.

For questions about these Terms, contact harry.demere@gmail.com.